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Privacy Policy​​

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(Last updated October 2025)

This Privacy Policy (the “Policy”) explains how The Art Yard Sale (“we”, “us”, “our”) collects, uses, shares and protects personal information (“Information”) about artists, visitors, vendors, suppliers, event partners, and all other persons about whom we hold information.

We are committed to protecting your privacy and handling your data in accordance with UK data protection law and the General Data Protection Regulation (GDPR).

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1. Information We Collect

We may collect and process the following Information about you:

  • Your name;

  • Your contact details (address, email, telephone number);

  • Information related to your participation in or attendance at The Art Yard Sale (e.g. artist application details, stallholder agreements, ticket bookings, or sign-ups);

  • Your bank/payment details where necessary for participation or sales (e.g. artist stall payments, sales transactions);

  • Information you provide when corresponding with us by email, phone, or in person;

  • Marketing preferences and sign-up details (e.g. when subscribing to our mailing list or updates about future events);

  • Photographs, video or social media content taken at the event, where you may appear in the background.

 

2. How We Collect Information

We collect Information when you:

  • Apply to participate as an artist or vendor at The Art Yard Sale;

  • Purchase art or other items at the event;

  • Visit or register interest through our website or social media channels;

  • Sign up to our newsletter or mailing list;

  • Communicate with us by phone, email, or in person.​

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3. How We Use Your Information​

We use your Information to:

  • Organise and manage your participation in The Art Yard Sale;

  • Process payments or contractual agreements with artists and vendors;

  • Keep you informed about The Art Yard Sale and related events or opportunities;

  • Respond to your enquiries;

  • Comply with legal, financial and safety obligations;

  • Share event information, photographs and updates on our website and social media (where appropriate and lawful);

  • Maintain the security and integrity of the event and our website.

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4. Legal Basis for Processing

We process your Information on the following legal grounds:

  • To perform a contract (e.g. your artist or vendor agreement);

  • To comply with legal obligations;

  • Based on our legitimate interests in running and promoting The Art Yard Sale;

  • Based on your consent (e.g. marketing communications or photography use, where applicable).

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5. Legitimate Interests

Our legitimate interests include:

  • Running a successful and safe community art event;

  • Keeping you informed about future editions or similar art events;

  • Maintaining artist, vendor and audience relationships;

  • Managing payments, logistics and communications efficiently.

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6. Sharing Your Information

We may share Information with:

  • Event partners or service providers who help us deliver The Art Yard Sale (e.g. payment processors, marketing platforms, venue operators);

  • Artists or vendors for the purpose of fulfilling purchases;

  • Law enforcement or government authorities where required by law;

  • Our photographers, designers and marketing partners (for event promotion, with appropriate permissions).

We will never sell or lease your personal data to third parties.

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7. Transferring Information Outside the UK

If we transfer data outside the UK or European Economic Area (EEA), we will ensure appropriate safeguards are in place, such as standard contractual clauses or transfers to countries with adequate data protection standards.

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8. Your Rights

You have the right to:

  • Request access to or a copy of your Information;

  • Correct or update inaccurate Information;

  • Request deletion of your Information (where legally permissible);

  • Withdraw consent (e.g. for marketing or photography use);

  • Object to or restrict processing in certain circumstances;

  • Request data portability.

You can make any such request by contacting us at hello@artyardsale.co.uk.

We will respond within one month in accordance with data protection law.

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9. Marketing

If you have opted in to receive updates, we may contact you about future Art Yard Sale events, artist news, or related opportunities. You can unsubscribe at any time by following the link in our emails or contacting us directly.

10. Photography and Media

Please note that The Art Yard Sale may be filmed or photographed for promotional purposes. We will always display clear signage at the event, and you may contact us if you wish to request removal of an identifiable image.

11. Contact Us

If you have any questions about this Policy or how your data is handled, please contact:
The Art Yard Sale Team
hello@artyardsale.co.uk

www.artyardsale.co.uk
 

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